FirstAnnualConferencePlanning
The page for conference participants is FirstAnnualConference
Contents
Details
- October 10th, 2008
- Embassy Suites in Burlingame, CA.
Logistics
Hotel
We have conference rooms booked at the Embassy Suites Hotel SFO, with space for up to 200 people. We can expand that if we get more (which seems unlikely). The hotel is really nice, it's right on the bay with a view of the SFO runways across the water, and has a nice atrium / bar / restaurant area. It is walking distance from a couple of other hotels that are probably cheaper, for budget-conscious attendees. There is also a park (Anza Lagoon right next to the hotel.)
| Hotel | Rates | Discount Code | SFO Shuttle |
|---|---|---|---|
| Embassy Suites Hotel SFO | $130-$290 | 60Z (~15%) | Yes |
| Red Roof Inn | $90-$110 | No | Yes |
| Doubletree Hotel SFO | $140-390 | No | Yes |
Note: For the discount code, it is called a "group code" or "convention code" on the Embassy Suites Hotel Reservation page. 25 rooms are currently blocked off. These rooms are automatically returned to the room pool 14 days before the event. If you have any troubles, please call your local Embassy Suites reservation line and let them figure it all out. In the US, the Embassy Suites reservation line is 1-800-362-2779.
Food
The hotel will supply food - hors d' oeuvres for a reception on Thu. night, then on Friday snacks & caffeine (morning, midmorning, midafternoon), lunch, and dinner. Post-reception thu night, and post-dinner friday night we can hang out at the hotel bar. The food is expensive, but that's how they make their money, so I don't think we have much choice about using their food (the conference rooms are fairly cheap). The food schedule is:
- Thursday
- Hors d' oevres in the evening (reception)
- Friday
- Morning break
- Lunch - Embassy Deli Buffet
- Afternoon break
- Dinner- Embassy Royale
- Saturday
- On your own
A/V equipment
Mike Doty will bring two projectors, as rental is expensive. The hotel will supply WiFi.
General Format
An opening talk by Patri, and a bunch of workshops.
Workshops
Each workshop has a topic, like "How do we transport people and stuff between seasteads and land?". One person serves as the facilitator, there is a brief presentation on the topic, why it is hard, maybe some standard solutions, and then participants break up into small groups to brainstorm and research their solutions. Then they take turns presenting their solutions, and put together a final set of recommendations.
Schedule
- Thursday
- 6:30pm - 11:30pm. Evening reception (will move to the bar at some point). No other formal events.
- Friday
- 8am - 9:00am. Morning snacks & registration.
- 9:00am - 9:30am. Opening Talk (Patri. Outline VISION, background story, goals, progress, initiatives, challenges)
- 9:30am - 10:45am. Morning workshop set #1
- 10:45am - 11:00am. Morning break.
- 11:00am - 12:15am. Morning workshop set #2
- 12:15pm - 1:30pm. Lunch (possibly a talk). ? Present summaries of morning workshops during lunch.
- 1:30pm - 3:00pm. Afternoon workshop set #1
- 3:00pm - 3:30pm. Afternoon break / mingling (playtime outside on the water?).
- 3:30pm - 5:00pm. Afternoon workshop set #2.
- 5:00pm - 6:00pm. Summaries of afternoon workshops.
- 6pm - 7pm. Break
- 7pm - 9pm. Dinner. Possibly one or more short talks during dinner (ie Peter if we can get him).
- 9pm - ?. Drinks & Mingling.
- Saturday
- ? Do stuff on the water in the AM (play w/ R/C boats, seastead models...)
- Brunch (not at hotel)
- Afternoon - Kayaking around Waldo Point
- Evening: Dinner at Forbes Island Restaurant
Todo
See Google Spreadsheet: http://spreadsheets.google.com/a/seasteading.org/ccc?key=pxQIdumbCC4jWgs-TwVywGQ&hl=en
Ideas
- Workshops/brainstorming sessions on specific topics. Topics listed at FirstAnnualConference#Workshop_Topics
- Bring a library of related books, so people can read/learn during the conference. (Patri has many such books)
- Have a useful basic set of tools/materials for experimenting with physical designs.
- Have ocean sounds playing quietly in the background entire time, to set theme.
